Bilingual Accounts Payable Coordinator

Date Posted
Apr 19, 2022
Closing Date
May 27, 2022

Osler, Hoskin & Harcourt LLP is one of Canada’s leading business law firms. Advising many of Canada’s corporate leaders, as well as U.S. and international parties with extensive interest in Canada, our more than 1,000 firm members are based in offices in Toronto, Montréal, Ottawa, Vancouver, Calgary and New York.

Osler prides itself on attracting and maintaining some of the brightest talent in the legal arena. Our lawyers, students, management and staff have created a unique firm culture which nurtures mentoring and the exchange of ideas. Osler is a dynamic and exciting place to begin a career or carve out a new path.

We are currently recruiting for an Accounts Payable Coordinator in the Toronto office. Reporting to the Manager, Accounting Services, the Accounts Payable Coordinator will provide timely, efficient, and professional accounting services to the Firm.

Major Responsibilities:

  • Provides accounting services such as processing payment requisitions, accounts payable invoices and employee expense claims
  • Able to work under pressure and meet tight deadlines processing significant vendor payments and held disbursements, while simultaneously handling high volumes of transactions
  • Assesses the most effective payment method and initiates payment via cheque, wire transfer, EFT or credit card and follows specific processes for each method
  • Trains new Accounting Services Coordinators on accounts payable processes, internal control structure and other responsibilities of role
  • Reconciles outstanding vendor invoices and follows-up with necessary course of action to ensure payments are fulfilled
  • Responds to general inquiries from both internal and external sources about policies, procedures, deadlines, and status of accounting-related transactions
  • Organizes filing and storage of related supporting documentation pursuant to Firm and external audit standards utilizing a combination of different software systems, such as ExpertImage and Adobe Acrobat Pro
  • Adheres to strict internal control policies to mitigate internal and external risks facing the Firm.
  • Correctly records various commodity taxes and requests tax registration numbers/documents from suppliers when needed
  • Handles confidential materials and documents
  • Performs other duties as required
Position Requirements


Education and Experience

The position requires a Community College diploma in a business discipline and/or a minimum of three to four years of accounting experience. Bilingual in English and French would be an asset. An equivalent combination of education, training and experience may be acceptable.

Knowledge and Skills

  • Basic knowledge of accounting principles and procedures
  • Knowledge of computer applications, such as:
    • Microsoft Suite – Excel, Word, Outlook and Teams
    • Aderant Expert – financial system used for posting daily transactions
    • Chrome River – processing expense claim transactions
    • Adobe Acrobat pro – merging files for scanning/filing purposes
    • ExpertImage – storage and image tracking software
  • Strong oral communication and interpersonal skills are required to communicate with a number of various contacts internally and externally, at varying levels within the organization(s).
  • Organizational and time management skills are necessary to work with detailed-oriented tasks and to efficiently multi-task
  • Attention to detail and accuracy with numbers
  • General knowledge of commodity taxes and recoverability rules
  • Ability to productively work remotely, if required
  • Bilingual in English and French would be an asset

To protect the health and safety of firm members and visitors and to comply with the recommendations of public health authorities, employment at Osler will be conditional on the candidate submitting evidence of being fully vaccinated against COVID-19.

We are currently working in a hybrid work arrangement, with a requirement to work partially in the office and an opportunity to work remote.

How To Apply

Accessibility and Accommodation

We thank all applicants for their interest in Osler; however, only chosen applicants will be contacted.  Osler is committed to fostering a diverse and inclusive work environment, and we welcome and encourage applications from people with disabilities and people with diverse backgrounds, identities, and cultures. Accommodations are available upon request for candidates in all phases of the selection process.

Background and Reference Checks

Please note that any offer of employment will be conditional upon background and reference checks, including a criminal record check, credit check, and employment and educational verifications.

If you have the required background with the ability to provide exceptional customer service and wish to work in one of Canada's leading law firms, please reply in confidence with a cover letter and résumé by the closing date.