Legal Assistant

Date Posted
Nov 11, 2021
Closing Date
Dec 10, 2021
Location
Ottawa
Description

Osler, Hoskin & Harcourt LLP is one of Canada’s leading business law firms. Advising many of Canada’s corporate leaders, as well as U.S. and international parties with extensive interest in Canada, our more than 1,000 firm members are based in offices in Toronto, Montréal, Ottawa, Vancouver, Calgary and New York.

Osler prides itself on attracting and maintaining some of the brightest talent in the legal arena. Our lawyers, students, management and staff have created a unique firm culture which nurtures mentoring and the exchange of ideas. Osler is a dynamic and exciting place to begin a career or carve out a new path.

Osler is currently recruiting for a Legal Assistant (Document Production) to join our Document Production/Pods department.  We are looking for an energetic individual with the ability to produce high volumes of quality work under tight deadlines.

Major Responsibilities:

  • Provides administrative functions for the IP Department which includes drafting, reviewing and finalizing correspondence and legal documents; proofreading documents, tracking deadlines and generating reminders, scanning and saving correspondence and documents to the firm’s document management system, maintaining and organizing physical and electronic files and records.
  • Performs duties associated with litigation practices such as as; organizing documentation and sending required materials to opposing counsel; maintains book of pleadings; prepares court documents, etc.
  • Provides clerical support such as answering the telephone, arranging appointments for lawyers, maintaining lawyer’s calendars and reminding lawyers of deadlines; makes travel/accommodation arrangements on behalf of legal professionals.

      •   Other duties as assigned

Position Requirements

Education and Experience

This position requires a college diploma in a Legal Assistant program or equivalent, one to three years’ experience is preferred, new grads will be considered.  An equivalent combination of education, training and experience may be accepted. Litigation experience or experience in the area of trademark or patent prosecution would be considered an asset.

Knowledge and Skills

  • Excellent multi-tasking skills, with strong legal secretarial skills and the ability to succeed in a fast-paced environment
  • Strong client service, teamwork and communication skills
  • Exceptional technical skills (Adobe Pro & MS Office – Word, Excel & PowerPoint); able to troubleshoot (i.e. resolve corrupt or damaged documents)
  • Team player with a positive attitude
  • Highly detailed, with superior proofreading and organization skills
  • Strong sense of initiative and results-orientation

To protect the health and safety of firm members and visitors and to comply with the recommendations of public health authorities, employment at Osler will be conditional on the candidate submitting evidence of being fully vaccinated against COVID-19.

How To Apply

Accessibility and Accommodation

We thank all applicants for their interest in Osler; however, only chosen applicants will be contacted.  Osler is committed to fostering a diverse and inclusive work environment, and we welcome and encourage applications from people with disabilities and people with diverse backgrounds, identities, and cultures. Accommodations are available upon request for candidates in all phases of the selection process.

Background and Reference Checks

Please note that any offer of employment will be conditional upon background and reference checks, including a criminal record check, credit check, and employment and educational verifications.

If you have the required background with the ability to provide exceptional customer service and wish to work in one of Canada's leading law firms, please reply in confidence with a cover letter and résumé by the closing date.

Apply Now! 

 

To protect the health and safety of firm members and visitors and to comply with the recommendations of public health authorities, employment at Osler will be conditional on the candidate submitting evidence of being fully vaccinated against COVID-19.