Legal Assistant

Date Posted
Jan 05, 2022
Closing Date
Feb 05, 2022

Osler, Hoskin & Harcourt LLP is one of Canada’s leading business law firms. Advising many of Canada’s corporate leaders, as well as U.S. and international parties with extensive interest in Canada, our more than 1,000 firm members are based in offices in Toronto, Montréal, Ottawa, Vancouver, Calgary and New York.

Osler prides itself on attracting and maintaining some of the brightest talent in the legal arena. Our lawyers, students, management and staff have created a unique firm culture which nurtures mentoring and the exchange of ideas. Osler is a dynamic and exciting place to begin a career or carve out a new path.

Osler is currently recruiting for a Legal Assistant (Document Production) to join our Document Production/Pods department. We are looking for an energetic individual with the ability to pay strict attention to detail and to work as part of a collegial team to produce quality work under tight deadlines.

Major Responsibilities:

  • Provides administrative and clerical functions for lawyers, agents and clerks in the Intellectual Property Department which includes drafting, reviewing and finalizing correspondence; tracking upcoming deadlines and preparing reminders to clients; preparing documents for filing with CIPO, proofreading documents, tracking deadlines and generating reminders, scanning and saving correspondence and documents to the firm’s document management system, maintaining, filing and organizing physical and electronic files and records.

      •   Other duties as assigned

Position Requirements

Education and Experience

This position requires a college diploma in a Legal Assistant program or an equivalent level of administrative/clerical experience in a law firm or IP agent environment. Experience in the area of trademark or patent prosecution would be considered an asset.

Knowledge and Skills

  • Excellent multi-tasking skills, and the ability to succeed in a fast-paced environment
  • Strong client service, teamwork and communication skills
  • Exceptional technical skills (Adobe Pro & MS Office – Word, Excel & PowerPoint); able to troubleshoot (i.e. resolve corrupt or damaged documents)
  • Team player with a positive attitude
  • Highly detailed, with superior proofreading and organization skills
  • Self-motivated and able to work with minimal supervision

To protect the health and safety of firm members and visitors and to comply with the recommendations of public health authorities, employment at Osler will be conditional on the candidate submitting evidence of being fully vaccinated against COVID-19.

How To Apply

Accessibility and Accommodation

We thank all applicants for their interest in Osler; however, only chosen applicants will be contacted.  Osler is committed to fostering a diverse and inclusive work environment, and we welcome and encourage applications from people with disabilities and people with diverse backgrounds, identities, and cultures. Accommodations are available upon request for candidates in all phases of the selection process.

Background and Reference Checks

Please note that any offer of employment will be conditional upon background and reference checks, including a criminal record check, credit check, and employment and educational verifications.

If you have the required background with the ability to provide exceptional customer service and wish to work in one of Canada's leading law firms, please reply in confidence with a cover letter and résumé by the closing date. 

Apply Now!